Privacy Policy
​
Gemini Technologies takes seriously its commitment to preserve the privacy of the personal information that we collect. We will only collect information that is reasonably necessary for the proper performance of our activities or functions as a recruitment agency. We do not collect personal information just because we think it could be useful at some future stage if we have no present need for it. We do not collect or use personal information for the purposes of unlawful discrimination. We may decline to collect unsolicited personal information from you or about you, and Gemini Technologies may take such measures as we think appropriate to purge it from our systems.
​
Gemini Technologies’ Privacy Policy complies with the 13 Australian Privacy Principles (APPs) contained in Schedule 1 of the Privacy Amendment (Enhancing Privacy Protection) Act 2012, which amends the Privacy Act 1988.
​
Information Collection
​
Gemini Technologies manages personal information as an Australian Privacy Principles (APP) entity under the Australian Privacy Principles (APPs) of the Privacy Act. We will collect personal information from you directly when you fill out and submit one of our registration forms, application forms, or any other information in connection with your application to us for work.
As a contracted service provider to a range of Federal Government, State and Territory government agencies, it may be necessary for us to collect and manage personal information as an Agency under different privacy arrangements. To find out if this may apply, please contact us on the details noted under “More Information.”
​
Future Changes
​
This policy may change over time considering changes to privacy laws, technology, and business practices. If you use our website regularly or conduct transactions with us that involve us collecting your personal information, it is important that you check this policy regularly to ensure that you are aware of the extent of any consent, authorisation, or permission you might give.
​
Types of Information That We Collect and Hold
​
The type of information that we collect and hold is information that is reasonably necessary for the proper performance of our activities or functions as a recruitment agency and is likely to differ depending on whether you are:
-
A Candidate – i.e., someone who is looking for a placement or work through us, or whom we have identified as a person who might be receptive to an offer of a placement or work through us;
-
A Client – i.e., someone other than a Candidate who is looking to acquire our services as a recruitment agency or whom we have identified as someone who might be interested in acquiring our services; or
-
A Referee – i.e., a person from whom we have sought facts or opinions regarding the suitability of one of our Candidates for work or positions through us; and who may be a Referee nominated by the Candidate, a Client, or us.
​
Sensitive information is only collected with consent and where it is necessary for the performance of our functions and activities as a recruitment agency. Sensitive information will need to be collected where it relates to a genuine occupational requirement, for the purposes of the right-to-work verification in Australia, or an inherent requirement of the job or work being considered. Our collection of some types of sensitive information is also governed by equal opportunity and anti-discrimination laws. You may choose not to provide us with your personal information or act under a pseudonym. However, doing so may prevent us from providing you with our services in seeking and being placed into work.
​
For Clients and Partners
​
Collection of Personal Information
​
For partners and clients, Gemini Technologies collects and holds information essential for managing business relationships and delivering consulting services effectively. This includes:
​
-
Business Contact Information: Names, job titles, contact details, and organizational information.
-
Contractual Information: Details regarding agreements, services provided, and communication records.
-
Financial Information: Payment details, billing addresses, and creditworthiness assessments.
-
Technical Information: Clients’ technology stacks, system requirements, and other internal operational information.
​
Use of Personal Information
​
This information is used to:
-
Facilitate communication and service delivery.
-
Ensure compliance with legal and contractual obligations.
-
Improve our consulting services through feedback and performance metrics.
Disclosure of Information
Personal information may be shared with:
-
Related entities within Gemini Technologies.
-
Third-party service providers for operational support.
-
Legal and regulatory bodies as required by law.
​
Data Security and Retention
​
We employ industry-standard security measures to protect your information. Data is retained only as long as necessary for the purposes outlined or as required by law.
​
For Candidates
​
The type of information that we typically collect and hold about Candidates is information that is necessary to assess amenability to work offers and work availability, suitability for placements, or to manage performance in work obtained through us. It includes:
​
-
Personnel information, including contact details;
-
Information about personality, character, skills, qualifications, and experience;
-
Information about career path and preferences;
-
Education qualifications, certifications, and affiliations;
-
Information submitted and obtained from the Candidates and other sources (e.g., Referees or Clients) in connection with applications for work;
-
Bank details, Tax File Number, Superannuation details;
-
Security clearance details;
-
Rights to work information;
-
Information required to undertake federal police checks and obtain criminal history records; and
-
Information required to ascertain a Candidate’s right to work in Australia.
​
For Employers
​
The type of information that we typically collect and hold about Clients is information that is necessary to help us manage the presentation and delivery of our services and includes:
-
Client relationship information;
-
Information about position, contacting and hiring authority;
-
Information about team structures and roles;
-
Information about incidents in the workplace;
-
Client facility addresses, ABN, key personnel and contact details; and
-
Credit check and financial information.
​
For Referees
​
The type of information that we typically collect and hold about Referees is information that is necessary to help make determinations about the suitability of one of our Candidates for particular jobs or particular types of work and may include:
-
Information about work position, authority to give a reference, and preferred contact details;
-
Opinions of the Referee regarding the Candidate's character, work performance, or work environment; and
-
Facts or evidence supporting those opinions, sometimes involving the Referee’s knowledge and experience of having worked with the Candidate.
​
Purposes
​
The purposes for which we collect, hold, use, and disclose your personal information are those purposes that are reasonably necessary for the proper performance of our functions and activities as a recruitment agency:
-
Candidates – personal information is typically used for recruitment and work placement operations, pre-employment screening, staff management, training, remuneration, workplace health and safety, statistical purposes, and statutory compliance requirements.
-
Clients – personal information is typically used for client and business relationship management, review of workplace operations, health and safety management, credit checking, statistical purposes, and statutory compliance requirements.
-
Referees – personal information is typically used to confirm identity and authority to provide references and for candidate suitability assessment.
​
How Your Personal Information is Collected
​
Generally, information will be collected directly from you:
-
Candidate – information is collected through your application, from referees, results of any competency test or similar, and other sources such as registrations or any professional disciplinary matter.
-
Client – information is collected when you provide it to us for business purposes.
-
Referee – information is collected from the Candidate in the course of their application for work, and from you when providing the reference.
​
We may also collect personal information about you from publicly available sources, including newspapers, journals, directories, the Internet, and social media sites. This information will be included in our records only if necessary for the performance of our activities or functions as a recruitment agency.
​
Photos & Images
​
We may request proof of identification from you, including copies of your Australian citizenship certificate, passport, visa, driver’s license, or any other relevant licenses, and will only do so for the performance of our activities or functions as a recruitment agency.
​
How Your Personal Information is Held
​
When your personal information is collected, it will be held in our Information Record System until it is no longer needed for any purpose for which it may be used or disclosed, at which time it will be de-identified or destroyed if it is lawful for us to do so.
​
Our Information Record System
​
Information you provide to us is stored in our secure cloud-based recruitment database and document storage system, which is restricted and accessible by staff through individual log-in credentials.
​
Information Security
​
We take all reasonable steps to ensure the information you provide remains secure and confidential and is only used for the performance of our functions or activities as a recruitment agency.
​
Disclosures
​
We may disclose your personal information for purposes related to its primary purpose or for a related purpose where lawfully permitted. We may disclose your personal information where we are under a legal duty to do so, including circumstances where we are under a contractual duty to disclose information.
​
Access & Correction
​
Access
Subject to some exceptions under privacy law, you can gain access to the personal information we hold about you. You will need to verify your identity. We will generally respond to your request for access within ten (10) working days.
​
Correction
If your personal information is inaccurate, outdated, incomplete, or misleading, you may ask us to correct it. We will generally respond to your request within five (5) working days.
​
Complaints
​
If you have a complaint about our handling of your personal information, please contact our Privacy Coordinator at info@geminitechnologies.com.au. You may also make complaints to the Office of the Australian Information Commissioner.
​
More Information
​
If you have any questions or would like more information, please contact us via infor@xyz.com or call 0423 227 550