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Code of Conduct and Ethics Policy

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1. Introduction

This Code of Conduct and Ethics Policy (the “Policy”) outlines the principles and standards that guide the behavior and decision-making processes of all employees, contractors, and associates of Gemini Technologies. Our unwavering commitment to ethical practices and integrity is the cornerstone of our reputation and success.

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2. Core Values

  • Integrity: Conduct all business activities with honesty and ethical behavior.

  • Respect: Treat all individuals with dignity and consideration.

  • Excellence: Strive for the highest standards in our services and interactions.

  • Accountability: Take responsibility for our actions and decisions.

  • Confidentiality: Protect the privacy of clients, candidates, and employees.

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3. Professional Conduct

  • Compliance with Laws and Regulations: Adhere to all applicable laws, regulations, and company policies. Employees should familiarize themselves with these requirements and seek guidance as necessary.

  • Fair Treatment: Promote equal opportunities and maintain a work environment free from discrimination, harassment, and unfair treatment.

  • Conflict of Interest: Avoid situations where personal interests conflict with those of the company. Disclose any potential conflicts to management immediately.

  • Honesty and Integrity: Engage in all business dealings with honesty and integrity, avoiding deception, fraud, or misrepresentation.

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4. Client and Candidate Relations

  • Respect and Confidentiality: Uphold the highest standards of privacy and confidentiality regarding client and candidate information, sharing sensitive data only with authorized individuals.

  • Transparent Communication: Communicate honestly and transparently with clients and candidates, providing accurate and timely information about our services and opportunities.

  • Quality Service: Understand and meet the needs of clients and candidates by delivering high-quality services that meet or exceed expectations.

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5. Workplace Conduct

  • Professionalism: Maintain high standards of professionalism, including appropriate attire, punctuality, and respectful communication.

  • Safe and Healthy Environment: Commit to creating a safe and healthy workplace, reporting any hazards or unsafe conditions to management promptly.

  • Respectful Interactions: Foster a culture of mutual respect, valuing everyone’s contributions and prohibiting bullying, harassment, or discrimination.

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6. Use of Company Resources

  • Responsible Use: Use company resources, including time, materials, and equipment, responsibly and primarily for business purposes.

  • Intellectual Property: Respect and protect intellectual property rights. Do not use or distribute copyrighted materials or proprietary information without proper authorization.

  • Data Protection: Safeguard personal and sensitive data, ensuring compliance with data protection laws and company policies.

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7. Payments, Gifts, and Entertainment

  • Commissions and Payments: Ensure all payments to clients, contractors, or third parties are fair, transparent, and in accordance with contractual agreements. Bribery or illicit payments are strictly prohibited.

  • Gifts and Entertainment: Gifts, entertainment, or other benefits may be accepted or given only if modest in value, infrequent, and not intended to influence business decisions. Lavish or frequent gifts that could create an appearance of impropriety are prohibited.

  • Government Officials: Exercise special care when dealing with government officials. Any gifts or benefits provided must comply with applicable laws and must not be intended to secure business or improper advantage. Approval from senior management is required.

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8. Reporting and Enforcement

  • Reporting Violations: Employees are encouraged to report any violations of this Policy to their supervisor or the designated ethics officer. Reports can be made anonymously if preferred and will be handled with discretion and confidentiality.

  • Non-Retaliation: Retaliation against anyone who reports a violation in good faith or participates in an investigation is strictly prohibited.

  • Disciplinary Actions: Violations of this Policy may lead to disciplinary actions, up to and including termination. Each case will be reviewed fairly, considering all relevant factors.

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9. Continuous Improvement

  • Training: Provide regular training to employees on ethical standards and compliance requirements to ensure understanding and adherence to this Policy.

  • Feedback: Encourage feedback and suggestions for improving this Policy. Employees are welcome to submit their ideas to management or the designated ethics officer.

  • Review: Conduct periodic reviews of this Policy and update it as necessary to reflect changes in laws, regulations, and business practices.

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By adhering to this Code of Conduct and Ethics Policy, Gemini Technologies fosters a trustworthy and respected workplace. All employees, contractors, and associates are expected to uphold these principles, contributing to the ethical and professional standards that define Gemini Technologies.

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